"Amazing communication, great advice and all round professional crew!"


For Your Office

Payroll Team Update

A Quick Overview of KiwiSaver for Business Owners

All new employees should be automatically enrolled for KiwiSaver if they are:
  • aged 18 or older, and under the age of 65 
  • living, or normally living, in NZ 
  • entitled to stay in NZ indefinitely (among others, this includes NZ and Australian passports holders and those with residence visas) 
  • an Australian or NZ citizen living in NZ.
An employee is not eligible to join KiwiSaver if they:
  • hold a temporary entry class visa 
  • have a limited-purpose visa, or 
  • are aged 65-years-old or older.  
The only time you are excused from enrolling a new and eligible employee into KiwiSaver is when:
  • you offer an approved alternative superannuation scheme, or 
  • you have been granted exempt employer status. 
When new and eligible employees start, you must do the following:
1. Give them the following forms: 
  • Your introduction to KiwiSaver – employee information (KS3) 
  • KiwiSaver deduction form (KS2) 
  • New employee opt-out request form (KS10).    
2. After the KS2 form is returned, you must:
  • Complete the KS1 form and send it to the IRD at the same time as your next PAYE Return (Employer Monthly Schedule/IR 348) or you can file it online through myIR 
  • Start deductions from the employee’s first pay.  Remember the 3% compulsory employer contributions and employer superannuation contribution tax (ESCT). 
  • If the employee opt outs and completes a KS10 form you do not make any deductions. Send their KS10 form to the IRD as per the KS1 form. 
If your employee is already a KiwiSaver member, start making deductions from their first pay at the greater of:
  • the rate they’ve nominated, or 
  • the minimum deduction rate of 3%. 
If an existing employee wants to join KiwiSaver you should:
  • Have them complete and return a KS2 form to you. 
  • Once you receive this KS2 form you then send the IRD a completed KS1 form with your next EMS (showing your employee’s details) or file it online through myIR 
Other important information for employers:
  • If an employee doesn’t advise you that they’re an existing KiwiSaver member, follow the new employee rules. 
  • Existing KiwiSaver members can’t opt out.  If you have a new or existing employee who is a KiwiSaver member, and they don’t want deductions from their pay, they must apply for a contributions holiday.  Start making deductions and paying compulsory employer contributions and ESCT until you get a copy of the employee’s contributions holiday letter
  • If the new employee is already a member, and is already on a contributions holiday, they still need to give you a completed KS2.  They must also give you a copy of their contributions holiday letter. 
For further information go to 
Payroll team
Anne Bland           Extn. 831
Carolyn Lawrence Extn. 837
Maree Craig         Extn. 825


This product has been added to your cart