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Payroll Team Update

Business Shutdown – Leave Management Plan

Have you worked out your team’s Leave Management Plan? If your business traditionally shuts down over the festive season you need to plan closing and opening days, check if anyone needs to work during the closedown, get your team sending in their leave requests, and start organising!  Check out People in Mind’s excellent article on ‘Planning Leave for the festive season’: https://www.peopleinmind.co.nz/planning-for-the-festive-season/

Wages & Salary payments to employees when they fall on a Public Holiday

If pay day falls on a public holiday, employees must be paid on the last working day before the public holiday.  If your employee is happy to be paid after the Public Holidays this is acceptable but remember all discussions with employees should be made in ‘good faith’. 

Tax on Lump Sum Payments – Extra Pays

Lump sum payments include annual or special bonuses, cashed-in annual leave, retiring or redundancy payments, back pay, lump sum holiday pay, plus more. See more at: https://www.ird.govt.nz/roles/employers/non-standard-filing-of-employment-information/lump-sum-payments

Tax on bulk payment of Holiday Pay – ALTERNATIVE APPROACH from 1 April 2018

Effective from 1st April 2018 if you pay out several weeks Holiday Pay in bulk to an employee before they go on leave you can tax it on a lump sum basis (as per above) OR use the new ALTERNATIVE APPROACH. The Alternative Approach is to apportion the lump sum payment across the pay period(s) it relates to based on your employee’s regular hours of work, calculate the PAYE on the amount for each pay period as if it were the only payment made to the employee, then add the PAYE amounts together. Check out https://www.ird.govt.nz/tasks/calculate-paye-on-holiday-pay-using-the-alternative-approach

Paying Bonuses – Are they discretionary?

There is a lot of confusion around paying bonuses and implications on an employee’s leave rate. If the payment is not in an employee’s employment agreement the payment is a DISCRETIONARY PAYMENT.  This will not be included in the gross earnings when calculating the value of annual leave. This may apply to a Christmas bonus, but check your employment agreement. ‘Discretionary payments’ are defined by MBIE on this page: https://www.employment.govt.nz/leave-and-holidays/calculating-payments-for-leave-and-holidays/gross-earnings/

Public Holidays – What is an ‘otherwise working day’?

It’s important to be able to work out whether a day is an ‘otherwise working day’ for an employee to work out their entitlements. Where it is unclear, an employer and employee must reach an agreement based on several factors.

Check out these links: https://www.employment.govt.nz/leave-and-holidays/otherwise-working-day/


Alternative Days

An employee gets an Alternative Day for working on a public holiday that is an ‘otherwise working day’ (formerly known as a lieu day or day off in lieu). We recommend employees use the Alternative Day, where possible, soon after the Public Holiday worked. Want to know more, check out: https://www.employment.govt.nz/leave-and-holidays/alternative-holidays/

Payroll team at Accounted4

Anne Bland                 Extension 831             Email anne.b@accounted4.co.nz

Carolyn Lawrence      Extension 837             Email carolyn.l@accounted4.co.nz

Rachel Tucker             Extension 859             Email rachel.t@accounted4.co.nz


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